Health & Safety Policy

POLICY STATEMENT

1. HEALTH AND SAFETY POLICY STATEMENT

Cinco Electrical Solutions will ensure, so far as is reasonably practicable, the health, safety and welfare of all employees, paying particular regard to:

• safe plant and systems of work;
• safe use, handling, transport and storage of substances and articles;
• provision of information, instruction, training and supervision;
• a safe place of work, access and egress;
• a safe working environment with adequate welfare facilities;
• suitable and sufficient written risk assessments;
• effective arrangements for the planning, organisation, control monitoring and review of health and safety measures;
• use of competent persons to advise on compliance with health and safety matters;
• developing suitable emergency procedures.

In addition, Cinco Electrical Solutions will ensure, so far as is reasonably practicable, the health, safety and welfare of people not in their employment but who may be affected by their business.

All Cinco Electrical Solutions employees must:

• take reasonable care for the health and safety of themselves and others affected by their acts or omissions;
• co-operate with the employer and others to enable them to fulfil their legal obligations;
• use any equipment or substances in accordance with any training or instruction given by the employer;
• report to the employer any serious or imminent danger;
• report any shortcomings in the employer’s protective health and safety arrangements.

In order to implement this policy the following organisation and arrangements will be put in place.

Signed
Position	Director
Date	1st May 2019

ORGANISATION

2. SAFETY RESPONSIBILITIES

2.1 DIRECTOR

The Director is ultimately responsible for the safety and health of the company’s employees whilst at work, along with visitors, contractors and others who may be affected by the acts or omissions of the company workforce.  This responsibility includes any associated environmental impact.  In order to fulfil these responsibilities, the Director may either delegate to the Contract Manager or fulfil the role themselves; in either case both parties will:

• be aware of the overall responsibilities and liabilities imposed upon themselves, the company and its employees by safety, health and environmental legislation;
• ensure commitment and provision of the resources necessary to implement this policy successfully and to achieve the stated objectives;
• oversee the effective application of the Company HSE Policy with the aim of preventing accidents and reducing hazards;
• co-ordinate the efforts of all parties on matters of health, safety and welfare;
• meet all statutory and Company health and safety requirements;
• insist that sound working practices are observed;
• ensure that all levels of staff receive adequate and appropriate training;
• appoint competent persons to advise on health and safety matters;
• set a good example and encourage safe and healthy working practices.

Where work is carried out under contract the Director will ensure:

• that tenders are adequate to cover safe methods of working and welfare facilities;
• the most appropriate method of working is used;
• allocation of responsibilities with sub-contractors and others;
• identification of hazards which might arise and which might lead to unnecessary improvisations on site;
• facilities for welfare and sanitation;
• basic fire precautions;
• instructions are provided to establish working methods, explain the sequence of operations, outline hazards at each stage and indicate controls to be implemented;
• working methods and precautions are reviewed prior to commencement of work;
• that work, once started, is carried out as planned and that statutory obligations are observed on site;
• appropriate reporting and investigation of injury, damage and loss and promote action to prevent reoccurrence;
• that suitable risk assessments are carried out by competent personnel and that records are maintained and reviewed.

2.2 CONTRACTS MANAGER

Responsibilities:

• familiarise themselves with the Company HSE Policy;
• ensure that employees are trained in safe working methods and are aware of hazards;
• ensure that employees are aware of fire procedures and first aid facilities;
• develop safe practices and encourage suggestions from employees;
• ensure that all safety rules are observed and protective equipment is worn;
• ensure that employees avoid risks so they do not endanger themselves or others who may be affected by their acts or omissions.

Where work is carried out under contract the Contracts Manager will ensure:

• that tenders are adequate to cover safe methods of working and welfare facilities;
• the most appropriate method of working is used;
• allocation of responsibilities with sub-contractors and others;
• identification of hazards which might arise and which might lead to unnecessary improvisations on site;
• facilities for welfare and sanitation;
• basic fire precautions;
• instructions are provided to establish working methods, explain the sequence of operations, outline hazards at each stage and indicate controls to be implemented;
• they review working methods and precautions with site management prior to commencement of work;
• that work, once started, is carried out as planned and that statutory obligations are observed on site;
• that adequate safety checks in those areas under their control are undertaken;
• that suitable written records are kept and maintained of such inspections;
• accidents and incidents are reported immediately and that they assist and cooperate with resulting investigation of injury, damage and loss and promote action to prevent reoccurrence;
• that suitable risk assessments are carried out by competent personnel and that records are maintained and reviewed;
• to ensure that new employees are adequately supervised and learn to take safety precautions;
• they identify training requirements of individuals;
• that employees are effectively instructed in safe systems of work;
• they discourage horseplay and report those who fail to consider safety;
• they set a personal example.

2.3 COMPANY ADMINISTRATOR(S)

Responsibilities:

• to be conversant with the Company HSE Policy and implement it at all times;
• maintain records of risk assessments;
• maintain records of accidents, incidents and near misses;
• report all injuries, diseases and dangerous occurrences in accordance with reporting procedures outlined in this policy;
• seek to develop safe practices and encourage suggestions from other employees;
• maintain a safe and healthy working environment so far as is reasonably practicable.

2.4 OPERATIVES

Responsibilities:

• to be conversant with the Company HSE Policy and implement it at all times;
• to develop a concern for safety personally and for others, particularly new employees;
• to suggest ways of eliminating hazards;
• co-operate with the Company in maintaining a safe working environment and make a contribution to reducing accidents;
• take care of Company property entrusted to them, refrain from horseplay, the abuse of welfare facilities and the misuse of equipment;
• to operate only items of equipment for which they have been trained, deemed competent and authorised to use;
• to use the correct tools and equipment for the job;
• use safety equipment and protective clothing (PPE) which is made available;
• to keep tools and equipment in good condition;
• to report any defects in equipment;
• ensure that equipment is in a safe and secure state when unattended;
• report any injury, disease, or incident which could result in personal injury or property damage;
• comply with any risk assessments which have been undertaken;
• obey safety rules;
• set a personal example.

2.5 COMPETENT PERSONS FOR HEALTH AND SAFETY

In order to comply with the Management of Health and Safety at Work Regulations, Cinco Electrical Solutions has appointed the Contracts Manager to provide advice on matters of health and safety.

Responsibilities are:

• have an understanding of the application of the Health and Safety at Work etc. Act 1974, the Management of Health and Safety at Work Regulations 1999 and other relevant legislation to the Company’s operations, and a general knowledge of the Electricity at Work Regulations 1989;
• be aware of changes in legislation which affect the Company;
• co-ordinate health and safety information and disseminate such information throughout the Company, in the position as appointed competent person under the Management of Health and Safety at Work Regulations 1999;
• respond to suggestions or comments on ways in which Company health and safety performance can be improved;
• ensure employees, contractors and sub-contractors are competent and carry out formal vetting where necessary;
• ensure that all work equipment hired or purchased is suitable for the purpose intended;
• carry out/arrange induction training for young persons and ensure adequate levels of supervision and training;
• ensure that all staff, receive comprehensive induction training prior to access onto site;
• carry out/arrange site induction training for new employees and apprentices, and those transferring from job to job or site to site, covering specific hazards and rules relating to the work to be done;
• together with the relevant Site Staff investigate serious accidents and dangerous occurrences;
• identify and record assessments of manual handling operations in that have a risk of injury to Company employees;
• ensure that all users of products and articles supplied or hired for use at work shall be made aware of any relevant information and instructions which may be provided by a manufacturer or supplier;
• take steps to ensure the competence in health and safety of all employees and other persons or contractors to whom work is subcontracted;
• together with the Director, review the Company safety policy and all generic risk assessments including COSHH assessments at annual intervals, or following receipt of information indicating that a review may be needed after a shorter period;
• carry out COSHH risk assessments as required by Regulations for products used by or generated as a result of Company work;
• carry out fire risk assessments and ensure adequate fire and emergency precautions are in place;
• set a personal example, including the wearing or use of protective clothing or equipment as appropriate on site visits.

2.6 GENERAL RESPONSIBILITIES OF ALL EMPLOYEES

It is the Policy of Cinco Electrical Solutions that all reasonably practicable actions will be taken to ensure the maintenance of a safe and healthy working environment, the health and safety of all persons, and to prevent damage to Company property, by promoting awareness of legal, personal and economic responsibilities.

It is the duty of all employees to conform to Company policy and safe systems of work, and to accept and carry out their responsibilities.  Failure to do this will result in disciplinary action being taken against the employee.

In this context, employees are reminded of their own duty under the Health and Safety at Work Act; to take responsibility for their own safety and that of other workers and to co-operate with the Company so as to enable it to carry out its own responsibilities successfully.

Employees who authorise work to be carried out must ensure that sufficient information, instruction and supervision are provided to enable others to avoid hazards and contribute to their own safety and health at work.  They must also carry out safety inspections of the working environment under their control in order to maintain standards.

All employees should contribute towards making the work area, and access to it, as safe as possible.  All working practices should be periodically appraised to ensure that the safest procedures are adopted.  These will be achieved by undertaking risk assessments.

All sub-contractors employed by the Company will be required to comply with and adhere to the Company HSE Policy.

2.7 SPECIFIC RESPONSIBILITIES

• Instruction in Safe Working Practices: Director & Contracts Manager
• Training: Director & Contracts Manager
• Health and Safety Inspections: Director & Contracts Manager
• Housekeeping: All Employees
• Accident Reporting: Director
• Accident Recording: Company Administrator
• Accident Investigation: Director & Contracts Manager
• Sub-contractors: Director & Contracts Manager
• Risk Assessments: Director & Contracts Manager

ARRANGEMENTS

3. IMPLEMENTATION OF THIS POLICY

This Policy will be implemented in the following manner by:

• ensuring, when planning or tendering for contracts, provision will be made for the health, safety and welfare of employees and others;
• ensuring, in all of the Company’s activities, the HSE Policy will be implemented by providing and maintaining equipment and systems of work;
• ensuring that optimum safety standards are complied with when using, handling, storing and transporting articles and substances;
• ensuring that a high standard of instruction, training and supervision is given to employees and all necessary information regarding health and safety at work is provided;
• ensuring the workplace is maintained in a high standard of cleanliness, hygiene and housekeeping, with safe and proper means of access and egress;
• ensuring that adequate personal protective equipment, is provided for and used by all employees;
• ensuring that there are specific arrangements entered into when sub-contracting work so that the policy is adhered;
• ensuring that adequate facilities and arrangements are to be provided for welfare at work;
• ensuring that all employees comply with health and safety laws and Regulations and cooperate with those responsible for enforcing them;
• maintaining a system for the prompt reporting of accidents and their investigation, together with implementing any preventative measures;
• ensuring that the responsibilities of employees in connection with health and safety are clearly specified.

4. GENERAL HEALTH AND SAFETY RULES

Any employee will be liable to disciplinary procedures if he or she is found to have acted in any of the following ways:

• a gross breach of health and safety rules;
• unauthorised removal of any item of first aid equipment;
• wilful damage to, misuse of, or interference with, any item provided in the interests of health and safety or welfare at work;
• unauthorised removal or defacing of any label, sign or warning device;
• misuse of chemicals, flammable or hazardous substances or toxic materials;
• smoking in any designated ‘No Smoking’ area;
• horseplay that could cause accidents;
• false statements or in any way deliberately interfering with evidence following an accident or dangerous occurrence;
• seriously overloading any item of lifting equipment;
• non-compliance with any controls provided in the pursuit of safety;
• failure to comply with risk assessments requirements.

5. RISK ASSESSMENT

We accept our duty under the Management of Health and Safety at Work Regulations to carry out risk assessments for all work activities.

It is the policy of Cinco Electrical Solutions, to conduct suitable and sufficient assessments of the risks presented to both employees and others, by actions undertaken by the company.

These assessments are the primary method of controlling health and safety risks and detailing the necessary precautions.

We recognise that the purpose of risk assessment is to identify significant hazards in order to ensure that risks are eliminated or reduced so far as is reasonably practicable.

Our aims are as detailed below:

• identify significant hazards to both health and safety;
• identify all persons at risk from the hazards identified;
• ensure that adequate controls are implemented in order to reduce risks as low as is reasonably practicable;
• review risk assessments as necessary (i.e. after a set time, after an accident/incident or near miss, as a result of complaints from employees, were there has been a significant change in the process or work methods, were there has been a significant change in the work force, as a result of a change to legislation).

From these risk assessments, safe systems of work will be developed.

All employees are responsible for ensuring that the relevant control measures described in the risk assessments are implemented prior to commencing with the work activities.

6. SAFETY AUDITS AND INSPECTIONS

This procedure details Cinco Electrical Solutions’ policy for health and safety audits and inspections.

All Cinco Electrical Solutions’ permanent and temporary sites must be subject to periodic health and safety inspection.

Inspections should cover at least:

• statutory inspections;
• working practices and controls;
• condition and use of tools;
• condition and use of protective equipment;
• condition and use of plant and machinery;
• use of hazardous substances;

The finding of inspections should be reported on the relevant forms.

Completed inspection form will be retained by the Company Administrator.

Where the contracted work lasts for a period exceeding five working days, the Contracts Manager should carry out at least one inspection and subsequent inspections as deemed necessary.

7. ACCIDENT AND INCIDENT REPORTING

Under the current edition of the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR), it is the responsibility of Cinco Electrical Solutions to investigate all accidents, incidents and dangerous occurrences, to prevent recurrence and to report to the relevant authority.

For all minor accidents, incidents and near misses an accident report form must be completed and an entry made in the accident book.  Entries into the accident book will be reviewed by the Director to identify trends and preventative action.

7.1 RESPONSIBILITIES

 The Director and Contracts Manager will be responsible for investigating all incidents involving personal injury, incidents involving damage to property, equipment, fittings/fixtures, together with all near misses.

7.2 ACCIDENT BOOK

The Accident Book is kept by the Contracts Manager; it will be the responsibility of the Company Administrator to ensure that records are correctly maintained.

7.3 NOTIFICATION OF ACCIDENTS/DANGEROUS OCCURRENCES

The Company Administrator will be responsible for reporting any notifiable injuries, diseases or dangerous occurrences to the HSE.

7.4 ENFORCING AUTHORITY

The Enforcing Authority is:

Health & Safety Executive, 19 Ridgeway, 9 Quinton Business Park, Quinton, Birmingham, B32 1AL

It is the Policy of Cinco Electrical Solutions, that all verbal communication regarding any accident is expressly forbidden.

Any request for information by relevant parties must be addressed to the Director in writing, who will make the official response.  This relates to both reportable and non-reportable accidents/incidents under the Regulations.

ALL ACCIDENTS, INCIDENTS AND NEAR MISSES MUST BE REPORTED IMMEDIATELY, IN PERSON OR BY TELEPHONE.

7.5 REPORTABLE INJURIES DISEASES AND DANGEROUS OCCURRENCES

In the event that any person (including a member of the public) suffers an accident arising out of or in connection with the work of Cinco Electrical Solutions; suffers any of the major injuries listed below, or where there is a dangerous occurrence – the person in charge shall notify immediately, by telephone, the Director.

Reportable Injuries:

• any fracture other than to fingers, thumbs or toes;
• any amputation;
• dislocation of the hip, knee or spine;
• loss of sight (whether temporary or permanent);
• a chemical or hot metal burn to the eye or any penetrating injury to the eye;
• any injury resulting from electric shock or electrical burns (including any electrical burn caused by arcing or arcing products) leading to unconsciousness or requiring resuscitation or admittance to hospital for more than 24 hours.
• any other injury:

– leading to hypothermia, heat-induced illness or to unconsciousness;

– requiring resuscitation, or

– requiring admittance to hospital for more than 24 hours;

– loss of consciousness caused by asphyxia or by exposure to a harmful substance or biological agent.

• either of the following conditions which result from the absorption of any substance by inhalation, ingestion or through the skin:

– acute illness requiring medical treatment;

– loss of consciousness;

– acute illness which require medical treatment where there is reason to believe that this resulted from exposure to a biological agent or its toxins or infected material.

• as a result of the incident more than 3 days are lost from work

In these cases a more detailed form (available here https://www.hse.gov.uk/forms/incident/) must be completed and the Enforcing Authority must be notified within 10 days.

8. ACCIDENT INVESTIGATION

Any accident or incident will be investigated in the first instance, by the Contracts Manager.

The aim of an investigation is to establish: what caused the accident, who was involved, when it occurred, why it occurred, how could it have been prevented and how could it be prevented from happening again?

These records will be kept for a minimum of 3 years.

8.1 ACCIDENT INVESTIGATION PROCEDURE

• keep an open mind;
• reach the scene as quickly as possible;
• taking of photographs and make sketches;
• record all relevant data;
• interview and take statements from the injured persons (when possible), witnesses and others (interview all who appear to be able to contribute to the investigation and take statements only from those with essential information);
• ensure statements are signed and dated;
• establish all the relevant factors as quickly as possible, particularly the cause and sequence of events leading to the accident/incident;
• consider the work system, training, information, instruction and supervision;
• commit the results of the investigation to paper in a clear and concise manner;
• be certain the recommended action will prevent future accidents/incidents of the type investigated, so far as this is practicable;
• monitor future operations.

A good principle to adopt when questioning injured person or witnesses is to start with WHAT, WHERE, WHEN, HOW or WHO.

Questions starting with WHY will only put the witness on the defensive, and may even antagonise them, and should therefore be avoided.

Typical questions might be:

• WHAT happened?
• WHAT did you see?
• WHAT time was it?
• WHERE were you at the time?
• WHERE was the injured person?
• WHEN did you realise something was wrong?
• HOW did it happen?
• HOW were you involved?
• WHO else was involved?
• WHO else saw the accident incident?
• WHO reported the accident/incident?

The question ‘WHAT HAPPENED’ will often promote the fullest response and it is vital to listen to what is said, without interrupting the witness account of the incident.

9. INFORMATION, INSTRUCTION, TRAINING AND SUPERVISION

It is the Policy of Cinco Electrical Solutions to provide all employees and Sub-Contractors with adequate safety information, instruction and training and supervision.

All new employees will require a period of appropriate supervision.

Each new employee must be informed of Cinco Electrical Solutions’ HSE Policy during their initial induction.

Employee training requirements are identified during an individual’s performance appraisal and a programme of development produced and implemented.

Safe systems of work have been devised for contracted site work and can be taught whilst on the job.

Certain work requires specialist training.  In this case employees will be enrolled on external courses.

All safety training undertaken by employees will be recorded in the individuals training file and held by the Company Administrator.

10. DRUGS AND ALCOHOL

 Cinco Electrical Solutions acknowledges the legal responsibility to safeguard the health, safety and welfare of all our employees and other persons who may be affected by drug and alcohol abuse.

The Director will have overall responsibility for the effective implementation of this Policy.

10.1 DRUGS & ALCOHOL RULES

Cinco Electrical Solutions requires all employees to attend for work with no impairment from the effects of drugs or alcohol.

Being unfit for work due to drug or alcohol consumption is prohibited and is grounds for disciplinary procedures.

Consumption of drugs or alcohol during working hours is strictly prohibited.  This is classed as gross misconduct and as such is grounds for disciplinary procedures, which may include summary dismissal.

11. CONSULTATION

Cinco Electrical Solutions acknowledges that the company has a duty under the Health and Safety (Consultation with Employees) Regulations to consult employees on matters of health and safety.

Cinco Electrical Solutions has chosen to fulfil this duty by direct consultation.

Employees will be provided with such information as is necessary to enable them to participate fully and effectively in the consultation, by the means most appropriate to the matters and circumstances concerned.

Such information will be provided in the following ways:

• conversations with individuals;
• toolbox talks;
• staff meetings;
• letters;
• emails;
• telephone calls.

12. MANAGEMENT AND CONTROL OF CONTRACTORS

Any company Sub-Contracted by Cinco Electrical Solutions to carry out specialist work should be regarded as a Sub-Contractor.

Cinco Electrical Solutions will strive to ensure, so far as is reasonably practicable, that the Company does not put the contractor or their employees at risk.

Where appropriate Sub-Contractors are requested to provide full specifications, health and safety policies, method statements, lists of competent personnel, and certificates of insurance and risk assessments before any work can commence on site.  These are submitted to the Contracts Manager and are held by the Company Administrator.

Any Sub-Contractor wishing to undertake works for the Company will be required to comply with the responsibilities for Sub-Contractors set out in this policy.

Cinco Electrical Solutions is committed to selecting competent Sub-Contractors and as such will assess the suitability of these companies prior to appointment.

Should Cinco Electrical Solutions appoint sub-contractors, those contractors are responsible for ensuring that all persons under their control comply with statutory and site specific health and safety requirements:

• The Sub-Contractor must ensure that all equipment brought on to the premises is fit for the purpose and in a good state of repair; all electrical equipment must be PAT tested.
• The Company reserves the right to suspend any Sub-Contractor deemed not to be complying with the Cinco Electrical Solutions’ HSE Policy and/or relevant risk assessments and method statements.

It is the responsibility of Cinco Electrical Solutions to inform the sub-contractor of any known hazards.

It is the responsibility of the sub-contractor to provide risk assessments and method statements for their own work activities and carry out all work in accordance with relevant safe systems of work.

Statutory provision, the Clients site rules, Cinco Electrical Solutions’ HSE Policy and the Sub-Contractors own risk assessment and method statement must be adhered to at all times.

Cinco Electrical Solutions reserves the right to inspect Sub-Contractors equipment and procedures before commencement of the work and at regular intervals during the period of work.

All Sub-Contractors are responsible for ensuring that their own work activities do not cause any damage or pollution of the work site and that all waste products are disposed of correctly and with consideration for the environment.

13. FIRE SAFETY

All personnel must be familiar with the locations of the following:

• fire extinguishers;
• fire instruction notices;
• fire alarm operating points;
• fire exits and escape routes.

Cinco Electrical Solutions’ employees must take the following precautions against fire:

• no smoking, unless in a designated area;
• ensure electrical equipment has been tested and is properly maintained;
• report frayed leads and faulty equipment;
• turn off electrical equipment at end of day, if appropriate;
• ensure they understand fire evacuation procedure;
• Contracts Manager must ensure that fire exits are clear and properly lit at all times, suitable and sufficient signs are clearly displayed directing personnel out of the building in the event of a fire.

13.1 FIRE SAFETY DURING CONTRACTED WORKS ON A CLIENT’S SITE

• all employees must ensure when entering a Client’s site, they are aware of the on-site emergency evacuation procedure;
• on hearing the fire alarm all personnel, should immediately make their way to the nearest emergency exit;
• do not stop to collect personnel belongings;
• inform the site contact of their exact whereabouts;
• adhere to the site emergency evacuation procedure;
• go to the assembly point;
• remain at the assembly point until otherwise directed, do not re-enter the area until it is declared safe to do so.

UNDER NO CIRCUMSTANCES SHOULD ANYONE RISK THEIR OWN, OR ANYBODY ELSE’S SAFETY

13.2 GENERAL FIRE AND EMERGENCY EVACUATION PROCEDURE 

• the person discovering the fire will sound the alarm and/or will telephone the emergency services;
• when the call is answered, state that there is a fire;
• provide their name, location and telephone number;
• do not end the call until this information has been correctly acknowledged;
• evacuate the building by the nearest available exit and proceed to the assembly point;
• notify the senior person in charge that the Fire Service has been called.

DO NOT RE-ENTER THE AREA UNTIL TOLD IT IS SAFE TO DO SO

WALK DO NOT RUN – DO NOT STOP TO COLLECT PERSONAL BELONGINGS

14. FIRST AID

14.1 FIRST AIDERS

The name of any First Aider will be identified during site induction.

An ‘Appointed Person’ will be trained to take charge in the event of an accident or illness in the absence of a trained First Aider.

The Company Administrator will keep a record of all trained First Aiders.

14.2 FIRST AID CONTAINERS

The location of first aid containers will be identified during site induction.

The Contracts Manager will also carry a first aid kit.

There will be at least one first aid container available at each site were contracted work is to be undertaken.

It is the duty of the First Aider or Appointed Person to ensure that the first aid container is adequately stocked and items are replaced when used.

15. ELECTRICAL SAFETY

Cinco Electrical Solutions acknowledges the potential for harm arising from its undertakings and associated with the various aspects of electrical work.

Cinco Electrical Solutions recognises the following as the main hazards associated with working on electrical installations:

• contact with live parts causing shock and burns and potentially death (normal mains voltage, 230 volts AC, can kill);
• electrical faults which could cause fires.

15.1 RISK ASSESSMENTS AND METHOD STATEMENTS

Cinco Electrical Solutions’ employees must work in accordance with the Company’s general risk assessment for the installation of electrical equipment and method statement for site safety.  In addition, Cinco Electrical Solutions’ employees must ensure that an on-site risk assessment, specific to the works, is completed prior to work commencing.

15.2 ELECTRICAL COMPETENCE

All Cinco Electrical Solutions’ employees must be competent to carry out electrical work on behalf of the company.

All electrical works undertaken by Cinco Electrical Solutions must be carried out in accordance with:

• The Electricity at Work Regulations 1989;
• BS7671 Requirements for Electrical Installations (IET Wiring Regulations – 18th Edition);
• HSG85 Electricity at Work – Safe Working Practices;
• HSE/Select Guidance on Safe Isolation Procedures;
• NICEIC Safe Practice Guides.

15.3 ACCURACY OF TEST INSTRUMENTS

All test instruments used by Cinco Electrical Solutions’ employees shall be tested in accordance with BS7671 and NICEIC requirements.

15.4 ISOLATION OF ELECTRICAL VOLTAGES

Work must only be carried out by those employees with adequate skills, knowledge, training and experience.  All electrical voltages must be isolated prior to work commencing.  Cinco Electrical Solutions’ employees involved in these work activities must ensure safe isolation procedures are followed.

15.5 GENERAL USE OF ELECTRICAL EQUIPMENT

Cinco Electrical Solutions’ employees should never use broken or damaged electrical equipment.  Any person finding such equipment damaged must report it to the Contracts Manager immediately.

All portable electrical tools will be checked by a competent person at least once per year and recorded or three monthly in the case of on-site equipment.  Records will be held by the Company Administrator.

Any person using an electrical appliance will carry out a visual inspection prior to use.

The following rules apply to the use of electrical equipment:

• power points should be switched off before disconnecting any electrical equipment;
• failure of any electrical components or equipment should be reported;
• electrical equipment must be unplugged from the mains supply before being examined or attended to in any way.

16. VEHICLE SAFETY

All employees who have cause to drive a company vehicle must be licensed and adequately insured to do so.

All company vehicles and any vehicle which will be used on company business should be operated in accordance with this policy.

The following rules apply to the use of vehicles:

• the use of mobile phones whilst driving is prohibited;
• the Road Traffic Act and Highway Code must be adhered to at all times, whether on a public highway or on a Client’s site;
• seat belts (including rear) must be worn at all times;
• spectacles must be worn, if employees eye test requires this;
• do not block rear view of vehicle;
• where practical, reversing operations should be accompanied by a guide wearing high visibility clothing.

Cinco Electrical Solutions’ employees must be vigilant and must take action should any defects be identified.  General checks should include:

• tyre pressure, broken light or window glass;
• operation of driving lights;
• mirrors;
• visual damage to the bodywork;
• horn working;
• indicators;
• reversing lights and beacons (if fitted) are working;
• stocked first aid container on board.

17. SMOKING

The Company adopts a no-smoking policy within any premises under its control.

It is recognised that some employees and visitors may choose to smoke.  This must be conducted off the premises in designated areas and away from all entrances, exits or air inlets.

18. LONE WORKING

It is the policy of Cinco Electrical Solutions to avoid lone working, so far as is reasonably practicable.

Due to the nature of the business, it is not practical to avoid lone working on all occasions; therefore the following controls will be implemented as a minimum:

• all on site employees who are to undertake lone working will be in possession of a mobile phone.

When assessing the practice of lone working, consideration must be given to:

• communication systems (e.g. mobile telephone, radio, visits to work area by other employees);
• violence from other parties;
• summoning help;
• raising the alarm;
• rescue planning and equipment;
• fire fighting equipment;

19. PERSONAL PROTECTIVE EQUIPMENT (PPE)

Where it is not reasonably practicable to control exposure to hazards by any other means, Cinco Electrical Solutions will provide employees (at no charge) with suitable PPE.

PPE will be provided to all employees in accordance with the Personal Protective Equipment at Work Regulations.

The type of PPE supplied will be identified primarily by the risk assessment process and all PPE issued will be suitable for task.

Cinco Electrical Solutions will provide employees with instruction and training on the use of any PPE supplied.

Employees issued with PPE are responsible for its use, maintenance and storage, in accordance with the manufacturer’s instructions.

The Director and Contracts Manager are responsible for enforcing the use of PPE in areas under their control.

Failure to wear PPE as identified in risk assessments (or as instructed) is a breach of this HSE Policy and may lead to disciplinary procedures.

Sub-contractors are responsible for identifying in their risk assessments the need for PPE.  Sub-contractors are responsible for providing their employees with required PPE and for enforcing its use.

20. WORKING IN CONFINED SPACES

A confined space can be described as any space of an enclosed nature where there is a reasonably foreseeable risk of serious injury from hazardous substances or dangerous conditions (e.g. lack of oxygen).

A confined space includes any: pit, tank, chamber, vat, silo, trench, pipe, duct, building void or similar space in which, by virtue of its enclosed nature there arises a reasonably foreseeable risk.

It is the policy of Cinco Electrical Solutions to avoid work in a confined space, so far as is reasonably practicable.

When it is not practical to avoid work in confined spaces, a suitable and sufficient risk assessment will be carried out prior to any work commencing.

Employees who are to enter a confined space will receive suitable training.

21. MANUAL HANDLING

Manual handling is defined as any task which involves lifting, lowering, carrying, pushing, pulling, and setting down or moving thereof, by hand or by bodily force.

Where practical Cinco Electrical Solutions will seek to eliminate the risks from manual handling by arranging for loads to be lifted and moved by mechanical means.

Where it is not possible to lift or move loads by mechanical means, handling aids such as sack trucks and trolleys will be provided to reduce risks.

All Cinco Electrical Solutions employees will be trained in safe lifting techniques and the use of handling aids.

Employees are responsible for using any equipment provided to reduce risks from manual handling tasks.

Any employee who considers that a manual handling task is beyond their capabilities should inform the Contracts Manager.

NO EMPLOYEE WILL BE REQUIRED TO UNDERTAKE A MANUAL HANDLING OPERATION THEY CONSIDER IS BEYOND THEIR PHYSICAL CAPABILITIES

22. ASBESTOS

Cinco Electrical Solutions will seek to identify the presence of asbestos containing materials by implementing the following procedures:

• prior to commencing contracted work on any Client site the asbestos register for the work area will be requested;
• if asbestos has been identified by the Client within the location of the proposed works a suitable and sufficient risk assessment must be carried out and a safe system of work developed to allow work to progress without damaging or disturbing the asbestos;

If asbestos is suspected to be present or is unexpectedly uncovered during works, all employees will:

• stop work;
• evacuate the area;
• cordon off the area;
• notify the Contracts Manager, Director and Client;
• wait for further instructions

23. USE OF LADDERS AND STEP LADDERS

Ladders and step ladders may only be selected when the proposed work is lightweight (<10kg) and short duration (<30 mins).  The Contracts Manager will be responsible for carrying out periodic inspection of ladders and step ladders.  Records will be kept by the Company Administrator. All employees are required to inspect their ladders and step ladders prior to use.

Any defective ladders or step ladders must be removed from use immediately and repaired or replaced.

Cinco Electrical Solutions’ employees should comply with the following procedures when using ladders and step ladders:

• make sure the ladder is not defective and has been inspected;
• stand the ladder on a firm, clean, level base;
• set at correct angle (4 up/1 out);
• secure the ladder at the top and/or at the bottom;
• always choose a ladder that will reach at least three rungs above the level of the intended access platform;
• face the ladder when climbing or descending;
• do not overreach and maintain three points of contact;
• do not stand on the three rungs or top two steps;
• always tie in the ladders or step ladders;
• where tying in is not practical, ensure a second person ‘foots’ the ladders or step ladders.

CINCO ELECTRICAL SOLUTIONS EMPLOYEES MUST ONLY USE WORK EQUIPMENT ALLOCATED TO THEM AND MUST NEVER BORROW LADDERS OR STEP LADDERS FROM A THIRD PARTY

24. USE OF TOWER SCAFFOLDS

Only properly trained, competent, employees are permitted to erect tower scaffolding systems.

Once the tower has been erected the competent employee must inspect the tower and confirm it is safe to use.

Any Cinco Electrical Solutions employee who erects a tower scaffold must comply with the following procedures as a minimum:

• the tower must be sited on a firm and level base;
• tower will be erected in accordance with manufacturer’s instructions;
• guard rails will be fitted;
• outriggers will be fitted to tower scaffolds as required;
• tower scaffolds must not be overloaded;
• tower scaffolds must not be used in adverse weather conditions.

25. PLANT AND EQUIPMENT

The Director and Contracts Manager will ensure that any plant and equipment made available for use by employees is of good design and construction and can be operated safely.

Cinco Electrical Solutions will ensure that employees who are required to use plant and equipment receive adequate information, instruction, training and supervision.

When using plant and equipment employees must ensure:

• plant and equipment is operated only by employees who are suitably trained or are under the supervision of another employee with the required training and experience;
• that all statutory requirements, operating and maintenance procedures are strictly adhered to.

ENVIRONMENTAL

26. ENVIRONMENTAL POLICY

Cinco Electrical Solutions commit to minimise waste and pollution and to reduce long term costs.

The Company will undertake operations with a consideration to the impact of its activities on both the local and wider communities and will take account of use of energy, and disposal of waste.

The Company therefore has the following commitments and objectives to:

• minimise disturbance to the environment and to the local community;
• comply with all relevant statutory regulations;
• maintain environmental standards within the Company premises;
• take positive steps to conserve non-renewable resources;
• provide necessary information to enable proper use, storage and disposal of products to avoid harm to the environment;
• provide necessary information to enable employees to minimise effects on the environment;
• communicate this policy to all employees.

27. CHEMICALS

When using chemicals all Cinco Electrical Solutions employees must:

• wear appropriate PPE e.g. goggles, gloves, overalls, safety footwear;
• not touch chemicals or residues with bare hands;
• wash away accidental contact immediately;
• remove and wash contaminated clothing before re-use;
• ensure the safety of others by using warning notices, tape and barriers;
• not smoke or use naked lights anywhere near the working area;
• wash thoroughly after handling chemicals;
• not leave any chemical in an open or unlabelled container where it could be a hazard to others;
• follow specific procedures carefully;
• do not allow spillage to enter surface drainage systems.

In the event of a chemical spillage, the following actions should be taken:

• ensure suitable PPE is used i.e. gloves, eye protection, coveralls, safety footwear;
• use a spill kit;
• ensure all drains in the vicinity are covered;
• place used absorbents into a separate container.

28. ON SITE ENVIRONMENTAL ARRANGEMENTS

During all contracted works on a Client’s site, Cinco Electrical Solutions’ employees will abide by the following rules:

• ensure all waste is placed in correct skips/bins at Client’s sites;
• no dumping shall occur at any site;
• litter must be put into skips/bins provided;
• never burn waste on site;
• ensure that all oils, fuels, and chemicals are stored well away from a watercourse to prevent contamination;
• access to the site and areas within the site must only be by designated routes;
• ensure that harmful substances are not released into the environment;
• litter should be disposed of carefully according to the waste arrangements for the particular site;
• do not leave vehicle engines running unnecessarily.